A. Terms of Appointment

1. All full-time librarians within the bargaining unit shall be appointed for such terms of office as shall be provided in this statement of policy, subject to the provisions contained herein with respect to the termination of their appointments. The terms and conditions of every appointment shall be stated in writing and shall be in the possession of both Temple and the librarian before the appointment becomes effective.

2. Librarians shall be appointed initially for a term of one year and may be reappointed for 3 additional one year terms followed by a 2 year term and then by regular appointment.

a. A Committee defined by the Academic Assembly of Librarians will advise the Director on decisions to grant or not to grant reappointment during the first 4 years.

Review by a peer committee established by the Academic Assembly of Librarians shall be the first step in considerations for contract renewal, regular appointment and promotion. This peer committee shall submit its recommendations, and the reasons therefore, to the Director of Libraries and inform the individuals involved.

The Director shall inform in writing the individuals and the committee of his/her decisions, and the reasons for them within ten days after receiving the recommendations of the committee.

The Director's decision shall be made at least 90 days prior to the expiration of any contract. The Director's decision during the first 4 years is not subject to the grievance or arbitration provisions of this Agreement.

b. The probationary period shall consist of a series of terms amounting to six years.

(1) In the event that a librarian will not be granted a regular appointment, a termination of contract notice must be provided in writing at least six months prior to the expiration of his/her sixth year or he/she shall be granted a one-year terminal contract for his/her seventh year of service.

(2) A librarian initially hired at the L1 rank must be promoted to the L2 rank within six years or he/she will receive a terminal one-year contract (or a six months notice of termination).

(3) The first one year appointment shall terminate on the first June 30 following initial appointment.

3. A librarian's base salary is for a work year which includes eight weeks scheduled off per year. Any librarian who works additional week(s) or day(s) shall receive additional compensation at the rate of 2.4% of the base salary per additional week worked. Time off will be assigned in one block of at least four weeks and the remainder to be taken at the employee's request with approval of the Department Head. On or before May 1 of a given year, the Director shall inform each librarian of that librarians= four week block of scheduled time off for the following July 1-June 30 period. Such assignments shall be made after consultation with the librarians as to their time off preferences. No librarian may be required to work for more than 11 months during any July 1 - June 30 time period. Any changes in the assigned periods of work shall be by mutual agreement between the librarian and the Director, except that in the event of unforeseeable circumstances assignments may be changed by the Director after consultation with the affected librarians.

B. Standards for Promotion and Completion of the Probationary Period

1. Criteria for promotion and completion of the probation­ary period shall include:

a. effectiveness of performance as a librarian.

b. continuing professional growth as demonstrated by scholarly activities such as continuing education, participation in professional activities, and contributions to the profession.

c. effectiveness of service to the library and/or to the University.

More specific criteria for promotion to the various grade levels and for completion of the probationary period and the relative weighing of these criteria shall be established by the Academic Assembly of Librarians. Promotion to L4 is to be granted on the basis of exceptional achievement in the context of a major university library.

2. Librarians may always be considered for completion of the probationary period after shorter periods of service than those specified above. Under exceptional circumstances, librarians with significant experience in the institution from which they come may be granted a regular appointment upon initial employment.

C. Procedures

1. Consideration for promotion and/or completion of the probationary period may be initiated at the appropriate time by any or all of the following:

a. librarians's immediate supervisor,

b. the appropriate Committee of the Academic Assembly,

c. library administration,

d. the librarian, or

e. any other member of the academic community.

2. All evaluations for reappointment, promotion, and regular appointment shall be through the appropriate Committee of the Academic Assembly and the list of candidates shall be sent to the Director.

3. The Committee shall submit its recommendations, and reasons therefore, to the Director and inform the individuals involved.

4. The Director will inform in writing the individuals and the Committee of his/her decisions and the reasons for them within ten days after receiving the recommendations of the Committee.

5. The decisions of the Director, and all recommendations of the Committee, shall be forwarded immediately to the Provost or the Provost's designee for final resolution. The decision of the Provost or the Provost's designee must be given in writing within ten days to the individual, the Director, and the Committee of the Academic Assembly.

6. Librarians who have completed the probationary period shall maintain this status even if they have a physical or mental disability of up to six months' duration that prevents them from carrying out their responsibilities. With the appropriate medical certification, the librarian may return to his/her University responsibility with the status of having completed the probationary period. In addition, the librarian shall have recall rights to the same or an equivalent position, if available, for a further period of 12 months.

7. Time spent on official leave from the University will not be included in the calculations of the various time periods stated above unless the librarian requests in writing to the Director, and the Director approves, that such leave time be included in the timing of decisions on completion of the probationary period.

D. Evaluation of Librarians

When formal evaluations are made, the evaluating supervisor shall discuss the evaluation with the librarian; it shall be signed by both individuals and placed in the librarian's personnel file. This signing shall not be deemed to constitute approval by the librarian. The librarian is entitled to attach any written comment or refutation the librarian deems appropriate to the evaluations.

E. Termination of Service by Temple

1. Written notice that an appointment is to be terminated because of retrenchment or non-renewal of a term appointment shall be given to a librarian as follows:

a. Three months for less than two years of service.

b. Six months after two years of service.

In each case, Temple shall have the option of substituting equivalent severance salary.

2. Termination of service of a librarian who has completed the probationary period or an appointment before the end of its specified term may be made only for retirement, just cause, or retrenchment.

3. Retrenchment of librarians within the Paley budget system or within another budget unit included in the TAUP bargaining unit shall be made according to the following order:

a. part-time librarians,

b. librarians on probationary appointment by inverse order of the date of hire within the library,

c. librarians who have completed the probationary period by inverse order of date of hire within the library.

In each of the above cases, it is recognized that the librarian possesses special skills, training, or education necessary for the continued operation of library programs and that librarians who have completed the probationary period may not be retrenched until after all part-time librarians and librarians on the probationary period are retrenched.

4. Temple shall make reasonable efforts to place retrenched librarians in other positions in the University.

5. Just cause means incompetence, grave misconduct, or neglect of duty.

6. A librarian who has completed the probationary period and who is terminated (except for retirement) or laid off shall be entitled to utilize the grievance and arbitration provisions of this Agreement.

F. Recall

1. Following a lay off due to retrenchment, any librarian laid off due to retrenchment shall be recalled in inverse order of lay off provided the librarian has the present ability to perform the work available. Laid off employees shall have recall rights for a period equal to their length of service but in no event for more than two years.

2. Upon receipt of such an offer in writing, a librarian shall have one month to decide whether to accept the offer.

G. Terminology

Throughout the contract, the term Director shall include both a reference to the Director of Paley Library and the Dean of any school or college in the TAUP bargaining unit which employs a librarian.